Counterpart Driving License Abolished
- Date: Friday 29th May 2015
From 8th June 2015 the DVLA will no longer issue paper driving licenses. No written records of penalty points and convictions will be available going forward. Employers will still have a duty to check their employees’ license status if they drive on company business. However, this will now have to be done online: https://www.viewdrivingrecord.service.gov.uk/driving-record/licence-number. The DVLA are introducing these changes in order to simplify their services in line with the government’s Red Tape Challenge.
The steps for checking are as follows:
The employer logs on using the unique access code provided by the employee. The employer can now see all relevant information regarding penalty points, driving history and driving convictions. Records can be downloaded and saved electronically or printed.
The employee logs on using their driving license number, national insurance number and postcode on their driving license. Under the ‘sharing your license’ section, the employee can generate a unique access code for their employer, which expires after 72 hours.
Employers currently taking copies of the photo license may be tempted to simply log on themselves using the information provided on the photo card. However, this may constitute a breach of data protection since the employee has to specifically authorise the employer to view their details. It is therefore advisable for employers to use the 2-step process instead.
Alternatively you may wish to ask your employee to provide you with a print-out of their online license details. In this case you will have to ensure that the copy is dated. This online service is equally applicable to drivers with the old style license and no photo card.
From 8th June paper counterparts should be discarded from personnel files and destroyed. Employers should advise employees of the new requirements and ensure that records are updated accordingly. It is recommended that policies, procedures and internal checklists are updated in line with the new changes and employees’ driving licenses are checked once a year, maintaining a copy on file.
Please contact SSG should you require further support or information regarding this.
For more information on the changes to the counterpart driving license, please visit: